In light of the recent announcement of grant funding, the Home4Cuala clubhouse redevelopment project is now at a very important stage. A Special General Meeting (SGM) will take place next Thursday 12th December at 8pm in the Royal Marine Hotel where members are going to decide on whether to progress to the next stage of the project, or not.
The next (penultimate) phase will essentially be the final due diligence phase of (i) settling the detail of the final design spec (ii) tendering the contracts (iii) settling the terms of our new lease and the terms of the construction contracts. This next phase is essential and requires your support. Please see your member email for full details of the motion. There will subsequently be a final approval motion for members to consider later next year before the construction contracts are actually signed.
It is a very important decision for the club and a major investment in the future. It will be a short meeting with one item on the agenda and prescribed amount of time for contributions. Expect it to be over in less than 1 hour.
A quorum is required for the SGM to proceed next Thursday. Irrespective of your opinion on the project, we would ask members to attend the SGM if it is at all possible for you to do so.
Míle buíochas,
An Coiste, Cuala.
Please note the following information regarding SGM, quorum and voting rights:
- The rules are as per the GAA Club Constitution and are therefore not those from Cuala or An Coiste, Cuala.
- We are bound by the GAA Club Constitution. We as a Club signed up to this a few years back.
- Only Full paid-up members are entitled to vote. For the year we are in, these members must have paid their club membership by 31 March 2024. Within ‘Family Memberships’ a parent(s)/guardian(s) that has paid the Full Membership (Ordinary) fee will be entitled to vote. Any family member over 18 (from 1 January 2024) that is included in that ‘Family Membership’ and has paid the Full Membership fee by 31 March 2024 will be entitled to vote.
- “Only Full Members, whose membership fees are paid up to date in accordance with Code 8, and who are not suspended or disqualified under this Constitution, Rules or the Official Guide and Codes, shall be eligible to vote at a General Meeting. The onus shall be on the member to prove that the member has paid their subscription.”
- Social Members, Temp. Members and Youth/Juvenile Members do not have a vote.
- There is no voting by proxy. Voting should be in person and the count based on those present and entitled to vote.
- A quorum is required for an AGM and SGM. “No business shall be transacted at any General Meeting unless a quorum of members is present at the time when the meeting proceeds to business. Save as herein otherwise provided, fifteen per cent of Full Members eligible to vote shall be a quorum at a General Meeting, subject to a minimum of 15 members being present.”
- “A Special General Meeting may be called by the Executive Committee at any time, provided ten days clear notice, in writing, shall be given to the members, specifying the purpose of such Special General Meeting.”
- “If within half an hour after the time appointed for a General Meeting, a quorum of members is not present, the meeting if convened on the requisition of members shall be dissolved; in any other case it shall stand adjourned and be rearranged at a date and time to be decided by the Executive Committee, provided the reconvened meeting takes place within 14 days of the original meeting; and if at the reconvened meeting a quorum of members is not present within half an hour after the time appointed for the meeting, the members then present shall be a quorum.”
